Employment Opportunities at WildCare
Accountant – 20 hours per week
Reports to: Director of Finance
The Position: The Accountant is an integral member of the WildCare team and is responsible for a high volume of data entry into the accounting software program as well as managing the integrity of the departmental general ledger accounting system. Duties must be performed with an exceptional degree of accuracy and timeliness. Additional responsibilities include ad hoc projects and assignments that support the fast-paced efforts of the Finance Department.
Duties and Responsibilities:
• Enter daily revenue and expenditures, ensuring data is recorded accurately.
• Regular reconciliation of cash and credit card payments from various departments.
• Pays vendors and charges expenses to accounts and cost centers documenting and recording entries.
• Ensure General Ledger account reconciliations and analyses are completed on time.
• Assist with monthly, quarterly, and year-end accounting close activities.
• Ensure financial records are maintained in compliance with GAAP.
• Maintain company credit card program to ensure compliance with company policy and timely reporting.
• Review all vendor bills to ensure proper departmental general ledger account coding.
• Prepare and execute weekly payments for invoices and expense reports, wire transfers and ACH to ensure timely payments.
• Execute and maintain process documentation and process improvements implementation.
• Identify opportunities for process efficiencies and implement enhancements that will ultimately improve the overall efficiency of the Accounting process and procedures.
• Secures financial information by completing database backups.
• Accounts Payable – Receive all incoming invoices, match invoices to Purchase Orders, route for approvals, enter into accounting system, prepare weekly accounts payable listing, identify vendors for payment, insure timely accurate payment of vendor invoices.
• Payroll – Prepare and process payroll.
• Cash Management – Assist with bank activities, prepare weekly cash report, prepare cash transfer request, reconcile cash accounts and route checks for signature.
• Ensure financial records are maintained in compliance with accepted policies and procedures.
Education, Experience & Certification Requirements:
• Bachelor’s degree in Accounting, Finance or other similar fields.
• 5 years’ experience in AR, AP, Payroll preferably in a non-profit environment or similar industry.
• Strong organizational, analytical, intuitive and mathematical computer experience.
• Familiar with Credit Card processing for on line sales.
• Experience with Sales Force.com
• Experience with ACH & EFT transactions.
• Working knowledge of Microsoft Excel, Microsoft Word, general accounting software knowledge.
• Good interpersonal skills.
• Excellent written and verbal communication skills a must.
Key Technical Skills & Knowledge:
• Applied working knowledge of U.S. Generally Accepted Accounting Principles (GAAP) and accounting procedures; Experience with a myriad of accounting system preferred.
• Advanced MS Office (Excel, Word) required.
• Strong tactical problem solving and customer service skills required.
• Strong professional communication skills including excellent verbal, written and listening skills
• Ability to properly manage sensitive and confidential information.
• Proven ability to work in a fast-paced environment, prioritize projects and deliverables, and interact effectively with cross-functional teams
Interpersonal Skills Needed
• Genuine love towards all animals.
• Ability to work with minimal supervision and direction.
• Time-management skills, the ability to multi-task under pressure and strong organizational and project management skills.
• Ability to work effectively with others and support organizational goals.
• Ability to provide timely response to requests for information, service, and assistance.
• Ability to maintain confidentiality.
• A positive and productive attitude with ability to maintain positive attitude.
• Ability to listen attentively and provide solutions to problems if needed.
Part-time 20 hours per week. Work days are hours are flexible upon approval.
Basic functions in an office environment. Travel to other corporate sites may be required.
Please submit cover letter and resume by mail or email.
Position is open until filled.
No phone calls please.
Department: Wildlife Hospital
Supervisors: Clinic and Birdroom Managers
The Wildlife Technician (WT) reports to the Clinic and Birdroom Managers and assists with animal treatment and volunteer management in both the songbird and clinic branches of the Wildlife hospital. The primary goal is to ensure the highest quality and consistency of patient care through direct, hands-on care, management techniques, supervision and training of Wildlife Assistants, volunteers and interns in the clinic and birdroom and enforcement of existing protocols.
The WT must be able to work collaboratively with equal sensitivity to the care of the animals and the needs and requirements of the volunteers and staff in order to build and maintain a respectful and professional culture within rehabilitation functions and throughout WildCare.
Animal Care Responsibilities
It is understood that all of the responsibilities listed here are performed with the supervision of the staff Veterinarian, Director of Animal Care and Clinic and Birdroom Managers.
- Maintain smoothly operating shifts so that all of the tasks required to ensure excellent patient care and husbandry are completed by the end of each day for both songbird hospital and clinic animals. Duties include but are not limited to: orchestrating the flow of volunteers, daily feeding, medicating and cleaning of all patients, intake and physical exams of patients, administering necessary medical treatments, adjusting treatment plans as needed, maintaining adequate supplies and insuring that preparation for the following day’s operations are complete by the end of the day.
- Calculate and administer medications and fluids.
- In collaboration with senior medical staff, develop and execute diagnoses and treatment plans for wildlife accepted under WildCare’s permits. Alter and amend treatment plans as needed throughout course of care.
- Euthanize animals when necessary according to WildCare policy and AVMA standards.
- Plan, assist with or assign selection of release sites and coordination of patient releases.
- Attend a minimum of one annual continuing-education training in the field of wildlife rehabilitation or related medical/animal care field and present learned information to staff.
- Maintain and create relationships with other wildlife hospitals in order to learn and share best care practices.
Must have hands-on experience working with California mammals, songbirds, waterfowl, raptors and (ideally) reptiles. We are willing to train the right candidate if s/he has less experience with some species than others, but an overall competence in handling mammals and aves is required.
The primary responsibility of this position is to ensure the highest quality and consistency of patient care by training others in and enforcing the implementation of WildCare patient care protocols by all medical staff members and volunteers.
- Collaborate with senior medical staff to prepare, review, update, create and/or edit these hospital procedures and policies (manuals, postings, trainings) regarding all aspects of patient care, especially medical treatments and husbandry.
- Assist in creating and maintaining manuals, binders, etc. for those that are necessary and currently not in existence
- Collaborate with Volunteer Manager and medical staff to facilitate, teach, update volunteer orientation and training classes.
- Actively train and mentor Wildlife Assistants, interns and volunteers
- Assist in creation and modification of training and evaluation programs for hospital interns and volunteers, including volunteer supervisors
- Attend monthly staff, volunteer and supervisor’s meetings
- Build and maintain a collaborative, respectful and professional culture within rehabilitation functions, and help build and maintain the same culture across WildCare
- The ideal candidate will have a minimum of three years (“baby seasons”) providing hands-on medical and husbandry care in a wildlife hospital setting with at least one year in a supervisory position. Fewer years experience and/or those without direct supervisory experience will still be considered for the right candidate.
- A licensed, permitted and/or certified wildlife rehabilitator preferred, but not required
- A degree in biology, zoology, or related field preferred but not required
- Due to nature of responsibilities with controlled substances, must pass state and federal background check and have no pertinent criminal history
- Must have or be able/willing to get rabies prophylactic vaccine and titre check every two years
- Ability to work flexible, constantly changing days and hours including nights, weekends and holidays. Will be required to work either Friday/Saturday or Sunday/Monday combination as a minimum.
- Computer literate, comfortable with Microsoft Office Suite (Excel, Word, Powerpoint, Outlook) and other basic programs
- Must be able to lift/move 50 pounds, endure long workdays in a physically and emotionally demanding setting while maintaining focus, accuracy and physical activities required by the job.
- Experience teaching and creating basic and advanced skills classes and trainings is not required but is a plus
Desired Skills & Characteristics
- Ability and desire to facilitate communication between all levels of hospital staff and volunteers by promoting conflict resolution and implementing
- Excellent team building and encouragement skills
- Great organizational skills
- Excellent communication skills, both oral and written
- Ability to prioritize well and work well under pressure
- Experience teaching or mentoring, either in a group or individual context
- Experience creating and implementing protocols
- Ability and willingness to follow directions and ask for clarification or assistance when needed
- Pay for this position starts at $15.00 an hour
- Hours available are minimum 16 hours a week but up to 24 hours a week or 32 hours a week depending on candidate’s availability. Some weeks there is a possibility of up to 40 hours in the event emergency staff coverage is needed.
- Working regular Friday/Saturday or Sunday/Monday shifts are a requirement.
- No benefits other than sick pay earned.
WildCare does not discriminate on the basis of race, creed, sex, sexual orientation, age, religion, marital status, national origin, political affiliation or mental or physical handicap.
Send resume and cover letter, including two professional reference contacts (at least one of whom should be able to speak to your wildlife-specific medical experience) to:
Director of Animal Care
Subject Line: Wildlife Technician Application
Or mail to: 76 Albert Park lane
San Rafael , CA 94901
Review of applicants to begin August 1, 2018. Position will remain opened until filled.