Employment Opportunities at WildCare

Director of Finance

Facility Manager

Director of Finance

Position Objectives:

The Director of Finance will have overall financial management responsibility including the review and approval of monthly, quarterly, and annual financial reporting materials and metrics for the ED and board of directors. S/he will oversee budgeting, financial forecasting, accounts payable and receivable, general ledger, cash flow, coordination of audit activities, payroll, and human resources management which includes benefits administration.

The ideal candidate will not only be able to reconcile financial activities but should also be skilled at capturing key data and processes in order to demonstrate the relationship between WildCare’s goals and resulting fundraising needs. The Financial Director will assure financial records are accurate, maintained in compliance with applicable laws, and develop and maintain the systems necessary to produce records and financial reports in a timely manner to the Executive Director, Board of Directors and senior staff as needed.

Responsibilities:

Financial accounting and reporting

  • Develop and maintain timely and accurate financial statements and reports for executive staff, board members, and outside audit agencies in accordance with generally accepted accounting principles (GAAP)
  • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
  • Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax, and local/state tax, property, or charitable requirements
  • Prepare all supporting information for the annual audit and liaise with the Board’s Audit Committee and the external auditors as necessary
  • Document and maintain complete and accurate supporting information for all financial transactions
  • Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
  • Reconcile bank, credit card, and investment accounts on monthly basis
  • Implement month end close process with monthly variance reporting
  • Manage the cash flow and prepare cash flow forecasts in accordance with policy
  • Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable, and payroll
  • Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
  • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
  • Prepare annual 990 charitable tax return in a timely manner as appropriate
  • Assist the Executive Director and the Board Treasurer with financial reporting as required at Board meeting and the Annual General Meetings

Payroll and Human Resources

  • Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner as well as ensuring that PTO, HSA, FSA, 401K are accurate
  • Manage employee enrollment in and changes to benefits plans, including 401(k), HSA, FSA, health, dental, life insurance and more
  • Process and submit statutory and benefits remittances on time
  • Create HR reports for various agencies and internal reporting

Budget preparation

  • Establish guidelines for budget and forecast preparation, and prepare the annual budget for Board approval in consultation with the Executive Director and program directors
  • Assist Director of Development with the preparation of budgets for funding applications
  • Prepare budget reports as needed for senior staff and Board
  • Prepare and present annual budget report to all staff, executive directors, and Board

Program and project management accounting

  • Maintain financial records for each project and grant in a manner that facilitates management reports
  • Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
  • Provide accurate and timely reporting on the financial activity of individual projects
  • Other duties as may be required from time-to-time by Executive Director.

Qualifications: 

  • Demonstrated experience in financial management and accounting
  • Strategic Planning experience with short-term and long-term goals
  • Experience with audit, legal compliance, and budget development
  • Organization development, human resources management experience
  • General management skills
  • Proven effectiveness managing staff
  • Experience effectively communicating key data, including presentations to senior management, the Board or other outside partners/influencers/clients
  • Success seeing beyond the numbers, identifying trends and new possibilities
  • Advanced degree, i.e. CPA or MBA preferred
  • Familiarity with accounting for nonprofit organizations
  • Expertise with accounting software
  • Excellent computer literacy and experience
  • Strong organizational skills and be able to prioritize tasks efficiently in a busy office environment
  • Excellent interpersonal and communications skills and be able to work in a team environment
  • Familiarity with joint cost allocations a plus
  • Commitment to the mission of WildCare

 

 

Facility Manager

Supervisor: Director of Animal Care
FLSA Status: Non-Exempt
28 hours/week
Date: November 6, 2018

Position Summary

The Facility Manager reports to the Director of Animal Care and is responsible for all facility maintenance, repair and construction. The Facility Manager must feel comfortable working in a collaborative environment.

Responsibilities

• Keep the facility clean and organized.
• Provide regularly scheduled maintenance for all WildCare equipment, including but not limited to pools, freezers, fans and miscellaneous equipment
• Complete work orders as assigned
• Respond to urgent repair requests including occasional after-hours emergency assistance
• Complete small to medium construction projects
• Oversee and coordinate large construction projects
• Make recommendations for equipment replacement
• Maintain / repair on and off-site caging
• Maintain off-site storage, coordinate delivery/pick-up of onsite items to storage
• Assist with event set up as needed including, but not limited to, the WildCare Gala and Family Nature Day
• Team with the Director of Animal Care to run annual on-site clean-up day
• If time permits:
• Assist Director of Animal Care with procurement of items such as feed store runs

Qualifications

• Minimum of one year of construction or facilities management experience
• Ability to work unsupervised
• Ability to multi-task and work under pressure
• Available to work occasional weekends, evenings, events and special functions
• Ability to work with volunteers
• Ability to lift a minimum of 50 pounds
• Current driver’s license and insurance

Desired Characteristics

• Conscientious about the environment / green
• Positive team player
• Results oriented
• Entrepreneurial

WildCare is an equal opportunity employer.

Please submit cover letter and resume by 11/30/2018

info@discoverwildcare.org

WildCare
76 Albert Park Lane
San Rafael, CA 94901