Employment Opportunities at WildCare
San Rafael, CA
WildCare’s (www.discoverwildcare.org) mission is to advocate for wildlife for a sustainable world, and we actively pursue this mission through nature education, wildlife medicine, advocacy and community outreach.
Today WildCare is a leader in wildlife rehabilitation and nature education. Our Terwilliger nature education programs reach more than 40,000 Bay Area children and adults every year, and our wildlife hospital treats nearly 4,000 ill, injured and orphaned wild patients each year. Our Living with Wildlife hotline answers thousands of calls to help people through wildlife emergencies, and our WildCare Solutions service brings our expertise to homeowners’ properties to help control and eliminate nuisance animal problems throughout the Bay Area.
The Executive Director of WildCare is responsible for the successful leadership, fundraising and management of the organization following the strategic direction set by the Board of Directors. The Executive Director reports to the Board of Directors.
Responsibilities include but are not limited to the following;
- Participate with the Board of Directors in developing a vision and strategic plan to guide the organization.
- Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization.
- Recruit, retain and develop a top-performing team of staff.
- Manage and develop senior team of leaders.
- Foster effective teamwork with the Board and with staff.
- Recruit, develop, maintain, and support a strong Board of Directors: serve as ex-officio of each committee, seek and build board involvement.
- Act as a spokesperson for the organization.
- Conduct official correspondence and enter into legal agreements and contracts as appropriate and jointly with the Board when appropriate.
- Represent the organization at community activities to enhance the organization’s community profile.
Fundraising & Communications
- Expand revenue generating and fundraising activities to support existing program operations and build an operating reserve.
- Establish solid fundraising plan with feasibility study to determine capital campaign capacity.
- Work with development staff to continue major donor relationship building through calls, emails, donor visits, events and other contacts.
- Grow major donor base through moves management and donor acquisition
- Reengage lapsed donors throughout donor pyramid.
- Work with communications staff to deepen and refine all aspects of communications—from web presence to external relations with the goal of creating a stronger brand and increasing awareness.
- Use external presence and relationships to garner new opportunities.
- Participate in fundraising activities as appropriate.
- Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization.
- Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization.
Operational & Program Planning and Management
- Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization.
- Oversee the planning, implementation and evaluation of the organization’s programs and services.
- Oversee the planning, implementation and construction of WildCare’s new facility.
- Oversee the efficient and effective day-to-day operation of the organization.
- Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate.
- Ensure maintenance of official documents and donor and employee records, and ensure compliance with federal, state and local regulations .
- Ensure compliance with all Fish and Wildlife and other federal, state and local regulatory agencies governing wildlife rehabilitation.
- Provide support to the Board by preparing meeting agenda and supporting materials.
Human Resources Planning and Management
- Determine staffing requirements for organizational management and program delivery.
- Oversee the implementation of the human resources policies, procedures and practices including the development of job descriptions and performance reviews for all staff.
- Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations.
Financial Planning and Management
- Work with staff and the Board (Finance Committee) to prepare a comprehensive annual operating budget and 3-5-year business plan.
- Approve expenditures within the authority delegated by the Board.
- Ensure that sound bookkeeping, and accounting procedures are followed.
- Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization.
- Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization.
- Ensure that the organization complies with all legislation covering taxation and withholding payments.
- Identify and evaluate the risks to the organization’s people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks. Develop emergency contingency plans.
- Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage.
- Ensure that the Board and staff understand the terms, conditions and limitations of the insurance coverage.
- B. A. degree required and/or an advanced degree
- 10 years of senior management experience; track record of effectively leading and scaling an organization and staff; ability to point to specific examples of having developed and operationalized strategies that have taken an organization to the next stage of growth, experience in change management.
- Experience with raising capital and building a new facility, with related transition planning a plus.
- Knowledge of leadership and management principles as they relate to non-profit/ volunteer-based organizations.
- Knowledge of all federal and provincial legislation applicable to non-profit sector organizations.
- Excellence in organizational management with the ability to recruit and coach staff, manage, and develop high-performance teams, set and achieve strategic objectives, and manage a budget.
- Past success recruiting and working with a Board of Directors with the ability to cultivate existing board member relationships.
- Strong marketing, public relations, and fundraising experience with the ability to engage a wide range of stakeholders.
- Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.
- Strong financial acumen.
- Action-oriented, entrepreneurial, adaptable, and innovative approach to business planning.
- Passion, idealism, integrity, positive attitude, mission-driven, and self-directed.
The Executive Director should demonstrate competence in some or all of the following:
- Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
- Ethics: Understand ethical behavior and business practices and ensure that personal behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
- Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
- Effective Communication: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
- Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external constituents to meet or exceed their expectations within the organizational parameters.
- Fostering Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
- Leading and Motivating: Positively influence others to achieve results that are in the best interest of the organization.
- Making Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
- Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
- Planning: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
- Problem solving: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
- Strategic Thinking: Assess options and actions based on trends and conditions in the environment, and the vision and values of the organization.
- Work Ethic: Have a strong work ethic and willingness to do whatever it takes to get the job done.
This is a full-time exempt position with a competitive salary and a generous benefit package including medical, dental, vision, long term disability, life insurance, vacation, sick and holiday pay and a 401K package with an employer match.
Reports to: Director of Development
Hours per week: 20, part-time, non-exempt, flexible schedule, option to work remotely
Benefits: Vacation, sick, and holiday pay
Purpose of the Position: The Grant Writer is responsible for conducting the full range of activities required to prepare, submit, and manage grant applications and reports to foundations and corporate sources. Additional responsibilities include the managing of a portfolio of 20+ giving institutions, tracking all interactions with funders in WildCare’s donor management database, and coordinating with departments for reporting.
Duties and Responsibilities:
- Develop narrative letters of inquiry and proposals based on information from program staff, pertinent information from previously written proposals, WildCare program stats, and data from publications and research
- Work with the Director of Development to review budgets for proposal inclusion to ensure the narrative and budget sections are compatible with each other and match funding requirements
- Ensure the timely submission of grant applications, application amendments, and reports to foundations, corporations, and government agencies
- Monitor the status of all requests and follow up with funders as needed
- Conduct prospect research to identify, cultivate, and solicit new grants
- Maintain grants calendar and manage LCRM database of funders
- Maintain and evaluate internal reporting systems
- Serve as a liaison with other departments on issues regarding grants
- Work with departments to ensure each program is meeting proposal conditions and expectations
Knowledge and Ability:
- Ability to review funder specifications and comply with these specifications in written proposals.
- Possess concise and compelling writing style
- Excellent interpersonal communication skills
- Able to apply effective time management skills
- Able to be productive and multi-task in an environment that may require the development of multiple proposals simultaneously
- Possess thorough, organized and detail-oriented approach to work
- Strong written communication skills; ability to write clear, structured, and persuasive proposals
- Familiar with computer and computer software. This includes Microsoft Word and Excel and FileMaker database. SalesForce LCRM experience preferred.
Work Schedule: Work days / hours are flexible but must be communicated with Director of Development. This position can be completed remotely.
Physical Demands: Work performed requires sitting for extensive periods of time.
To Apply: Please send cover letter and resume to Lacey Babnik, Director of Development, firstname.lastname@example.org
No phone calls please.